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Job Description
Position: Admin and Projects Assistant
Location: Blantyre
Reports to: Projects Lead
Artlab Image Solutions is seeking a dedicated and organized Admin and Projects Support Intern member to join our dynamic team. The ideal candidate will be responsible for providing administrative support and assisting in the management of various projects. This role is critical to ensuring the smooth operation of our office and the successful execution of our projects.

Key Responsibilities:

Administrative Support:

  • Client and Vendor Liaison
  • Managing emails, filing, and replenishing office supplies.
  • Schedule and coordinate meetings, appointments, and travel arrangements for assignments.
  • Assist in the preparation of regularly scheduled reports.
  • Maintain a clean and organized office environment.
  • Handle sensitive information in a confidential manner.

Project Support:

  • Assist project managers in planning and executing projects.
  • Track project progress and provide regular updates to the project team.
  • Prepare project documentation, including contracts, reports, and meeting minutes.
  • Communicate with clients and stakeholders to gather project requirements and provide updates.
  • Help manage project budgets and expenses.

Customer Service:

  • Serve as a point of contact for clients, vendors, and other external partners.
  • Address client inquiries and provide timely and accurate information.
  • Assist in resolving any administrative problems or client issues.

Data Management:

  • Maintain and update project and client databases.
  • Ensure all records are accurate and up-to-date.
  • Generate reports and analyze data as required.


  • Diploma or equivalent; additional qualifications in office administration or related fields are a plus.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and virtual working platforms.
  • Excellent time management skills and the ability to prioritize work.
  • Strong organizational skills with the ability to multitask.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Ability to work independently and as part of a team.

Preferred Skills:

  • Experience in the marketing, design, or media industry.
  • Knowledge of basic accounting and budgeting principles.
  • Familiarity with content management systems (CMS) and customer relationship management (CRM) software.


  • Monthly upkeep allowance
  • Professional development opportunities
  • Friendly and collaborative work environment

How to Apply:

Interested candidates should submit their resume and cover letter detailing their relevant experience and why they are a good fit for this role to studio@artlabmw.com cc: artlabmw@gmail.com  not later than 25 May, 2024.

Artlab Image Solutions is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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